Guidelines for Repairable Write-Off Vehicles

3 Easy Steps to Licensing your written-off vehicle

The Department of Transport has appointed and trained independent “Approved Providers” (APs) to perform inspections on repaired ‘repairable’ write-offs. The APs will ensure that the repairs to structural integrity, electrical systems and welds are compliant with best practice and meet industry standards of workmanship. The APs will conduct their inspection prior to a final identity and roadworthiness examination carried out by the Department’s Vehicle Examination staff or Authorised Vehicle Examiners. To obtain the vehicle inspection you will be required to contact an AP. It should be noted that the AP not the Department of Transport determines the fee for the inspection; therefore fee negotiations should be between you and the AP.

Upon successful completion of the inspection, the AP will issue you with Repairable Vehicle Report and Major Component/Panel List. As the inspection is not a roadworthy examination, you must present the repairable vehicle report, major component/panel list and the vehicle when in a roadworthy condition (see Step 2) to a Department of Transport Vehicle Examination Centre or Approved Inspection Station for examination.

A full list of “Approved Providers” is available on the Licensing website at under the Repairable Written-off Vehicles section.

Step 1: Paperwork

During the repair process you are required to obtain all receipts for parts purchased and used on the vehicle, receipts for the repair of the vehicle and photographs taken throughout the repair process. Should a complete vehicle be purchased to repair another vehicle, all parts and components used need to be identified on the receipt. The receipts must adhere to the Australian Tax Office requirements for GST and must include the:

  • Name, address and ABN, ACN of the business that sold the parts.
  • Date of purchase.
  • Purchase price
  • GST
  • Full description of parts and components
  • Second-hand-parts require the Vehicle Identification Number (VIN) of the donor vehicle, seller name and driver license number.

If the vehicle has had a repair or replacement to the Supplemental Restraint System (SRS) airbag system, a report from an accredited agent/dealer that the system is complete and operational must be obtained. These items are required to be presented to an AP for the inspection phase.

Should any of the above not be presented the inspection cannot proceed.

Step 2: Inspection from an "Approved Provider"

The vehicle must be presented to an Approved Provider for inspection after the replacement of any panels, structural members and after welding has been undertaken, but before the application of body filler, paint, trims and carpeting, where applicable.

The vehicle will be inspected upon payment of an agreed fee to the Approved Provider.

At the completion of the inspection, the Approved Provider will provide you with

  • The receipts
  • Photographs
  • WOVR Repairable Vehicle Report and a
  • Major Component/Panel List form.

The vehicle may or may not be passed at this stage. If the vehicle has failed the inspection you will be advised the reasons and requirements needed to complete this phase. The vehicle, all receipts and photographs will need to be presented again to an Approved Provider for inspection.

You are under no obligation to return to the initial Approved Provider and can select any from the list. If the vehicle has passed the inspection you can now complete the repair/s applying body filler, paint, trims and carpeting as necessary to bring the vehicle up to a roadworthy condition.

Step 3: Vehicle Examination

When the vehicle has been passed by the Approved Provider according to the requirement of Step 2 and is roadworthy it must be presented to a Department Examination Centre or Authorised Inspection Station (AIS) but not the business that repaired it, for an identity and roadworthy examination. At this point you are required to pay the prescribed examination fee. If the vehicle fails the examination you will be advised the reasons and requirements needed to pass the vehicle.

If the vehicle has passed the examination it can be licensed following the current process.

For further information

If you require any further information in relation to the 3 Easy Steps or are uncertain as to your obligations in the process to licence a Repairable Written-off Vehicle, please visit our website at and follow the menu to the Repairable Written-off Vehicles section or telephone 13 11 56.